How do you give an advance payment to a vendor?
How do you give an advance payment to a vendor?
All Orders 3.X
All Orders 2.X
At times you may need to pre-pay a vendor for a purchase. A duplicate
purchase can arise when you receive the items through NumberCruncher and post
Bill in QuickBooks. To avoid this do the following:
1. Create an 'Other Current Asset' (e.g. Prepaid Items )
2. When entering the check, use the account
created in #1 to post it. Do not use the Items tab.
3. Receive the items in NumberCruncher and post the Bill in
QuickBooks as usual.
4. Within QuickBooks open the Bill that was created and do the
following:
a. Click the Expenses tab and pick the account created in #1.
For 'Amount' put the negative of the amount on check created in #2.
For example, if the check was for $3,000, put in -3000.
b. Reduce the Amount Due by the amount of the check. For
example if the Amount Due was $4,000, then put change it to $1,000. You can also
put in Amount Due of $0 if you prepaid the entire amount.
c. Press Save & Close.
4/27/2004
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