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Order Time Development Update - August 2017

What is Order Time?

What if you could access your entire business from any internet-connected device without having to worry about compatibility or fidelity? Order Time from NumberCruncher is our newest product and will give users the tools and data they need to keep their business running like clockwork.

Order Time is a browser based program set in the cloud that provides users with up-to-date information about their business without cumbersome servers to install or maintain. No worries about version compatibility or backups, Order Time uses many of the same features of our popular All Orders platform and makes them available via the cloud and is fully compatible with Windows and Mac as well as mobile devices using iOS or Android

Soft Launch

As we get closer to launch, our team is busy putting the finishing touches on what has been an exciting two years of development. Throughout this process we have made many of the features we’re including in Order Time available through our powerful desktop program, All Orders. Now that we are completing the final polish on Order Time, we’re excited for our users to experience first-hand what we believe is simply the best browser-based business application available.

To participate in this pre-launch beta, click this link to submit your information and as soon as the beta goes live, you will receive an email from the NumberCruncher team with instructions on how to get started. 

What are the differences between All Orders and Order Time?

For most users,  All Orders and Order Time will be identical in data structure and workflow.  Frequently used documents like sales orders,  ship docs,  purchase and work orders will be essentially the same for both programs and many of the features and functionalities will also be identical between them.   Because of this parity,  most users looking to migrate from All Orders to Order Time should find that transition and training times should be reduced.

So what are some differences? They reside mostly under the hood, but one key difference is the way data is saved within the program. Let’s take a sales order for example.  In All Orders,  you start a new sales order,  select a customer,  add items and press the Save button, the entire sales order is saved in one shot.    Being that Order Time is on the web,  saving is done incrementally. 

This makes saving much faster.  It is also less likely that a user loose their work as they are entering an order.  This saving technique does raise an important question which is how does someone else know when an order is complete?  

To solve this,  a sales order (and every document) has a Status.    When a sales order is being entered its status is Processing.  A sales order cannot be converted to a ship doc until its status is changed to Approved.   You can add your own statuses to suit your own particular workflow.  Additionally, an Alert can also be configured and sent to one or more users when the status changes!

Another major upgrade is the introduction of Activities.  An Activity is a way to document an action that has occurred or will occur to one or more of your users. For example, if you want to remind a sales rep to follow up on an order you would create a Task for that sales rep.

It is important to remember that All Orders has more than 15 years of development and tuning so matching functionality and features from All Orders will be an ongoing process.   

Those that are considering moving to Order Time will also want to know what features will NOT be available at launch so here are a few items to consider:

  • Forecast will be restructured and re-introduced at a later date.
  • Repair Order will not be available until a later date.
  • Vendor pricing levels will be added at a later date.
  • MRO and MRS will be discontinued.
  • Reorder Analysis and Recalculate Reorder Point will be consolidated.
  • Reports are different.  Custom reports will need to be recreated.
  • Form templates are different.  Custom forms will need to be recreated.
  • Labels and barcode printing will not be available.
  • All Orders Web will no longer be compatible.
  • EDI Connectors will be available at a later date.
  • Custom utilities including custom eCommerce integrations will not be compatible.  Standard eCommerce integration will be available however.
  • ODBC connections to UPS WorldShip and FedEx manager will no longer be compatible.
  • Ship Rush is being replaced with Ship Station.
  • All Orders Mobile will be released at the end of 2017.

Can I try Order Time before completely making the switch?

Absolutely. Just like any other NumberCruncher product, we offer all users an unfettered, fully functional 14 day free trial. The initial setup process is quick and simple and only requires three steps to get started:

  • Make a complete backup of your All Orders database.
  • Compress (.zip) the All Orders backup file and upload it to the secured server via the upload link provided in your email.
  • Once received, allow us 2-4 business hours to download and process your file.

After your file has been received and successfully processed, a member of the NumberCruncher team will reach out to you with your login information and to answer any questions you may have.

What will Order Time Cost?

Order Time will cost $50 per user per month.  There are no minimum users or contracts so you can cancel at any time.  Additional fees will apply for Ship Station and eCommerce Integration.

**PLEASE NOTE** Customers with active maintenance contracts who decide to stay with Order Time after the trial period expires will receive a credit towards their subscription.  The amount of the credit will depend upon each customers’ purchase history and will be adjusted on a case-by-case-basis.